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For participants

Fees and Registration

 

IMPORTANT UPDATE!

(Updated on 23 February 2021)

Due to the coronavirus pandemic (COVID - 19), the 8ECM organizers and the European Mathematical Society – EMS, announced that the 8ECM is moved online.

All participants who have already completed their registration and paid the Regular Registration Fee will have their registrations transferred to Active Full E-participation, covering all lectures as well as a contribution in all scientific sessions.  

There are no full refunds for withdrawing participation from the 8ECM.  Eligible participants that have already paid the registration and would like to withdraw their participation from the 8ECM, can request a partial refund in the amount of 120 €, according to the defined rules*. Eligible participants can write to 8ecm.registration@famnit.upr.si with a request for a partial refund and proof of their status no later than 31 March 2021.

Please note: Participants, requesting a partial fee refund are automatically forgoing participation at the 8ECM.

Participation fees for accompanying persons will be fully refunded (100%). The organizers will contact the said participants with additional information in the following weeks.

New Terms & Conditions were determined in agreement with the European Mathematical Society.

We would also like to remind all who are not yet registered that individual EMS members have a reduced fee of 280 € for Active Full E-participation. For more information and how to become a member, please visit the official EMS website: https://euro-math-soc.eu/individual-members.

* Participants that are eligible for a partial refund in the amount of 120 €, are: economically disadvantaged groups (retired, students, unemployed); nationals of least developed countries, as defined by the UN list of least developed countries, on the condition that they are affiliated to an institution from said countries in their 8ECM registration profile; researchers who had their registration covered from grants and are required to recompense due to the grant tender rules; researchers who have suffered a cut in their research funding due to the epidemic. Participants need to provide proof of their eligibility. 

 

 

Fees for the 8ECM 

(Updated on 23 February 2021 and on 7 May 2020. Fees and cancelation policies published before 7 May 2020 are at the bottom of the page.)

 

Active Full

E-participation 

Passive Full

E-participation

Passive

E-participation for main talks

Early Bird Registration

(Until February 29, 2020)

Regular Registration Fee

(from March 1, 2020)

General 360 € 230 € 130 € 360 € 400 €
Students 180 € 130 € 110 € 180 € 200 €
EMS members** 280 € 180 € 110 € 208 € 280 €
Accompanying persons:          
Children 0 - 5 years - - - Free of Charge Free of Charge
Children 6 - 12 years - - - 40 € 40 €
Other accompanying persons - - - 80 € 80 €

 

*Fees are inclusive of VAT.

**Reduced EMS fee is for individual EMS members only. For more information and how to become a member, please visit the official EMS website: https://euro-math-soc.eu/individual-members.

Those who have already paid the regular registration fee but will not be able to participate and do not request a refund will be announced as congress sponsors.

Registration is available until June 7, 2021.

 

ONLINE REGISTRATION 

 

Active E-participation fee includes:

Participation in all scientific sessions

  • 30 international Invited speakers and 10 Keynote Speakers who are distinguished in their field will be presenting on various mathematical topics.
  • Prize lectures, special and public lectures, outreach activities.
  • Contributed minisymposia and special sessions.
  • Contributed presentations in lecture and poster formats.

Congress T-Shirt with congress materials (sent to participants by regular mail)

Online access to the Opening and Closing Ceremony

Participation in an Online Chess tournament - Cancelled

 

Passive Full E-participation fee includes:

  • 30 international Invited speakers and 10 Keynote Speakers who are distinguished in their field will be presenting on various mathematical topics.
  • Prize lectures, special and public lectures, outreach activities.
  • Contributed minisymposia and special sessions.

Online access to the Opening and Closing Ceremony

Participation in an Online Chess tournament - Cancelled

* This option does not include a contribution in a lecture or a poster format!

 

Passive E-participation fee includes:

  • 30 international Invited speakers and 10 Keynote Speakers who are distinguished in their field will be presenting on various mathematical topics.
  • Prize lectures, special and public lectures, outreach activities.

Online access to the Opening and Closing Ceremony

Participation in an Online Chess tournament - Cancelled

 

8ECM Accompanying persons fee:

(Updated on 23 february 2021)

All activities for accompanying persons are canceled. Participation fees for accompanying persons will be fully refunded (100%). 

 

Online Registration Form:

Registration must be completed by submitting the Online Registration Form, one form per person. You will receive a reservation confirmation after completing the form; if you do not receive it, please contact our 8ECM Registration Office at 8ecm.registration@famnit.upr.si

Please be sure to save the reservation confirmation link sent to your email address, since you will need it for accessing your personal Registration Profile Page! You will be able to access, update or change all your information, make payments for the registration, upload files, apply for minisymposia and 8ECM accompanying events.

When filling out the Registration form, please enter your First Name, Last Name, Affiliation, and Country, as you want it to appear on your visitor badge.

If student registration is selected, please provide proof of present enrolment in an academic institution, otherwise, you will be requested to pay the full registration fee.

A confirmation voucher and pro forma invoice will be sent right after the payment is received. Please review it carefully and take note of the link that will be sent to your email to confirm the registration. You will be able to access your Registration Profile Page on the 8ECM website if you need to make any changes to your registration.

 

Please be advised that your registration is completed only after the registration fee is paid in full! This also applies should you need a Guaranty letter (for visa purposes). Organizers of 8ECM will not issue any Guarantee letters for participants who have not completed their registration (e.g. paid the registration fee in full).

 

Payment:

All payments must be made in € Euros (EUR). The following methods of payment are available:

  • Credit card Online: you will be redirected to Bank secure page. VISA and MasterCard are accepted. When paying with a Credit card your statement will show that the amount for the registration fee is paid to ABELIUM D.O.O. SI LJUBLJANA
  • Bank Transfer: Information will be sent to you automatically after completing the registration form and choosing the appropriate payment option (Bank Transfer). 
  • Bank fees must be paid by the participant (or payer institution). This option for payment will only be available until June 7, 2021.
  • No personal checks will be accepted for any payments.

 

The registration fee must be paid in the full amount applicable to your status and as it is shown* on the Pro Forma Invoice you receive (if you choose to pay via Bank Transfer) or in the Wirecard payment form (if you choose to pay via Credit card). Only Pro Forma invoices will be issued until we receive your payment, upon which you will receive an Advance Invoice for bank transfer and credit card payments as confirmation of payment. After the conclusion of the Congress you will also receive a final Invoice, confirming the completion of our service to you. This process is fixed in accordance with Slovenian Tax legislation, and may not be altered.

*Considering all personal information entered is correct.

Invoices will be issued by the co-organiser of the 8ECM:

Abelium d.o.o.

Kajuhova ulica 90, 1000 Ljubljana 

Slovenia 

Tax ID: SI65141326 

Cancellation Policy  

(Updated on March 3, 2021)

Due to the worldwide epidemic of COVID – 19, and subsequently moving all lectures on-line, a new refund policy is in effect from February 23, 2021, stating additional clauses for cancellations and refunds.

Delegates may receive a partial refund for cancellation, in the amount of 120 €*, according to the defined rules**. Participation fees for accompanying persons will be fully refunded (100%) ***.

Eligible participants can write to 8ecm.registration@famnit.upr.si with a request for a partial refund and proof of their status no later than March 31, 2021.

By requesting a refund under these Terms & Conditions, you are forgoing participation at the 8ECM.

New Terms & Conditions were determined in agreement with the European Mathematical Society.

*An amount of 120 € minus an additional 40 EUR administrative charge will be issued to the same account the payment has been issued from, or in case of credit card payments, to a bank account, with information additionally provided by the delegate on a Refund Form (any bank charges will also be deducted from the refund).

** Participants that are eligible for a partial refund in the amount of 120 €, are: economically disadvantaged groups (retired, students, unemployed); nationals of least developed countries, as defined by the UN list of least developed countries, on the condition that they are affiliated to an institution from said countries in their 8ECM registration profile; researchers who had their registration covered from grants and are required to recompense due to the grant tender rules; researchers who have suffered a cut in their research funding due to the epidemic. Participants need to provide proof of their eligibility.

***A corresponding amount will be issued to the same account the payment has been issued from, or in case of credit card payments, to a bank account, with information additionally provided by the delegate on a Refund Form (any bank charges will also be deducted from the refund). No administrative fees will be charged.

 

(Updated on May 6, 2020)

Delegates may receive a refund for cancellation, the amount depends on the cancellation date:

  1. Cancellation requests made from May 6, 2020, to June 1, 2020 – 100 % of registration fee is refunded, due to the worldwide epidemic of COVID - 19.
  2. Cancellation requests made from June 2, 2020, to January 1, 2021 – 30 % of registration fee is refunded. *

Request for refund to change the type of participation:

  • From Regular Registration to Passive E-participation for main talks made by January 1, 2020 – the difference in the registration fee is refunded.
  • From Regular Registration to Passive Full E-participation made by January 1, 2021 – the difference in the registration fees is refunded.
  • From Regular Registration to Active Full E-participation no registration fee is refunded.

No refunds will be granted after January 1, 2021.

* A corresponding amount minus an additional 40 EUR administrative charge will be issued to the same account the payment has been issued from (any bank charges will also be deducted from the refund).

 

If you have to cancel your participation and would like to be refunded, please send by e-mail a written request to 8ecm2020@famnit.upr.si before June 1, 2020, 23:59 (GMT+1).

Refunds will be paid in Euros. Your email should include all the data regarding the payment with the receipt attached.

8ECM will not be responsible for any losses, including (but not limited to) airline cancellation charges or hotel deposits.

By registering for the 8ECM you agree with the cancellation policy.

 

Fees and Cancelation Policy before May 7, 2020

 

Early Bird Registration

(Until February 29, 2020)

Regular Registration Fee

(from March 1, 2020)

General 360 € 400 €
Students 180 € 200 €
EMS members** 280 € 280 €
Accompanying persons:    
Children 0 - 5 years Free of Charge Free of Charge
Children 6 - 12 years 40 € 40 €
Other accompanying persons 80 € 80 €

*Fees are inclusive of VAT.

**Reduced EMS fee is for individual EMS members only. For more information and how to become a member, please visit the official EMS website: https://euro-math-soc.eu/individual-members.

Registration is available until July 1st, 2020.

Cancellation Policy  

We understand that cancelations are sometimes necessary. Delegates may receive a refund for cancellation, the amount depends on the cancellation date:

  • Cancellation requests made by February 29, 2020 – 70 % of registration fee is refunded.
  • Cancellation requests made by June 1, 2020 – 30 % of registration fee is refunded.
  • No refunds will be granted after June 1, 2020.

If you have to cancel your participation and would like to be refunded, please send by e-mail a written request to 8ecm.registration@famnit.upr.si before June 1, 2020, 23:59 (GMT+1).

Refunds will be paid in Euros. Email should include all the data regarding the payment with the receipt attached. A corresponding amount minus an additional 30 EUR administrative charge will be issued to the same account the payment has been issued from (any bank charges will also be deducted from the refund).

 

8ECM will not be responsible for any losses, including (but not limited to) airline cancelation charges or hotel deposits.

By registering for the 8ECM you agree with the cancellation policy.

 

UPDATE from 7 May 2020

(Updated on May 7, 2020)

 

Due to the coronavirus pandemic (COVID - 19), the 8ECM organizers and the European Mathematical Society – EMS announced a new date for the 8ECM, which is June 20 – 26, 2021 in Portorož, Slovenia. 

All participants who have already completed their registration and paid the Registration fee will be automatically able to participate next year. For those who wish to withdraw from participating at 8ECM due to any inconveniences caused by the current situation and/or this measure, a full refund will be granted until June 1st, 2020. However, we kindly ask that you consider alternative options, such as E-participation. For more information on refunds please see the new refund policy on the page Terms and Conditions.

We would also like to remind all who are not yet registered that individual EMS members have a reduced fee of 280 € for full participation. For more information and how to become a member, please visit the official EMS website: https://euro-math-soc.eu/individual-members.

One of the innovations at the 8ECM next year is an online streaming format, with the possibility for full and active E-participation, besides the regular format of the conference. Reduced registration fees for different options of E-participation are available, where you will have the benefit of participating from home or even from the comfort of your hotel room, thus avoiding the crowds at the Congress centre but still taking advantage of the early summer in Portorož.

E-participation will be enabled through the Registration form in the upcoming weeks. Follow our news section for the announcement.